29/01/2026 às 14:34

How to Remove Duplicate Employees in QuickBooks Time

4min de leitura

Managing employees in QuickBooks Time (formerly TSheets) should be simple—but many users run into QuickBooks Time duplicate employees showing up in their account. This can cause scheduling errors, payroll confusion, and invite issues.

If you’re wondering why QuickBooks Time shows duplicate employees or how to clean them up properly, this guide will walk you through the best solutions step by step.

Why Does QuickBooks Time Show Duplicate Employees?

Duplicate employees usually appear due to:

Employee sync problems between QuickBooks Online and QuickBooks Time
Employees added manually and then re-synced
Re-inviting users with different email addresses
Import errors
Deactivated employees still displaying

These QuickBooks Time employee sync problems often lead to QuickBooks Time multiple employees same name and invite errors.

Common QuickBooks Time Employee List Issues

Here are the most common problems users report:

QuickBooks Time employee showing multiple times
Inactive employees still showing in QuickBooks Time
QuickBooks Time send invite error
Confusion during payroll export
Incorrect time tracking

All of these point to the need for proper QuickBooks Time employee cleanup.

How to Fix Duplicate Employees in QuickBooks Time

Step 1: Identify Duplicate Employee Profiles

Go to My Team > Employees
Look for employees with the same name or email
Check which profile is actively tracking time

This helps pinpoint TSheets duplicate employees.

Step 2: Make One Employee Inactive

You cannot delete employees in QuickBooks Time, but you can deactivate them.

Select the duplicate employee
Change status to Inactive
Keep the profile with time history active

This resolves many Remove duplicate employees QuickBooks Time issues.

Step 3: Check Sync Settings

If you use QuickBooks Online:

Go to Settings > Integrations
Review sync preferences
Ensure employees are syncing one-way correctly

Incorrect sync settings cause QuickBooks Time employee sync not working problems.

Step 4: Merge Time Entries (If Needed)

Before inactivating any employee:

Export time data
Confirm hours are not split across duplicate profiles

This is essential when cleaning up payroll data.

Step 5: Clean Up Employee List Before Sending Invites

Duplicate employees often cause invite failures.

Inactivate unused profiles
Confirm email addresses
Re-send invites

This prevents QuickBooks Time send invite error and helps clean up employee list in QuickBooks Time before invites.

Why Are Inactive Employees Still Showing in QuickBooks Time?

Many users report QuickBooks Time inactive employees still showing. This happens because:

Filters are set to show inactive users
Sync hasn’t refreshed
Cached data hasn’t updated

Adjust filters or re-sync to resolve this QuickBooks Time employee list issue.

Best Practices to Avoid Duplicate Employees

Add employees from one platform only
Use consistent email addresses
Review employee list before syncing
Perform regular QuickBooks Time employee cleanup

These steps prevent future QuickBooks Time multiple employees same name issues.

Need Help Removing Duplicate Employees in QuickBooks Time?

If duplicates keep reappearing or syncing won’t behave, professional help can save time and frustration.

📞 Call QuickBooks Time Experts at 844-753-8012

We help with:

QuickBooks Time duplicate employees
Employee sync problems
Invite errors
Payroll and time-tracking cleanup

Final Thoughts

Duplicate employees in QuickBooks Time can disrupt payroll and scheduling—but they’re fixable. By following the right steps, you can clean up your employee list and prevent future sync problems.

If you want fast, reliable help, call 844-753-8012 today.

FAQs – QuickBooks Time Duplicate Employees

1. Why does QuickBooks Time show duplicate employees?

Duplicate employees usually appear due to sync issues with QuickBooks Online, re-inviting employees with different emails, or importing employee data more than once.

2. How do I fix duplicate employees in QuickBooks Time?

To remove duplicate employees in QuickBooks Time, identify the extra profiles and mark them as inactive. Keep the employee record that contains correct time entries.

3. Can I delete duplicate employees in QuickBooks Time?

No. Employees cannot be deleted, but you can deactivate them as part of proper QuickBooks Time employee cleanup.

4. Why are inactive employees still showing in QuickBooks Time?

Inactive employees still showing in QuickBooks Time is often due to filter settings or a delayed sync. Adjust filters or refresh the integration to hide inactive users.

5. Why is an employee showing multiple times in QuickBooks Time?

This happens when employee sync is not working correctly or when the same employee is added manually and via sync, causing QuickBooks Time multiple employees same name.